13 Employee Form Examples To Simplify HR Workflows

Employee forms are essential for preserving efficient operations, guaranteeing compliance, and creating a positive work atmosphere in the fast-paced workplace of today. HR forms, such as employee information forms, employee onboarding forms, and new hire paperwork, are crucial tools for gathering crucial information and establishing expectations as soon as a new hire walks through the door.

HR teams can track growth, engagement, and performance as employees advance through their roles with the aid of other crucial documents like employee evaluation, performance review, and feedback forms.

Having the appropriate set of digital employee forms can greatly lower administrative burdens and improve efficiency, whether you're handling timesheet forms, remote work agreements, or an employee exit process. We'll go over the most crucial employee form types that every company needs in this blog, along with how they help create a more orderly and legal workplace.

Common Employee Form Examples

Employee forms are essential for managing workforce operations efficiently, from hiring and onboarding to performance tracking and exit processes. These forms help businesses streamline documentation, ensure compliance, and maintain clear communication with employees.

Whether it’s collecting personal details, tracking attendance, or gathering feedback, well-structured employee forms improve efficiency and reduce administrative burdens. Explore these key examples of employee forms that can simplify HR processes and enhance workplace management.

‍360 Feedback Form

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An executive's communication abilities, decision-making, team management, conflict resolution, cooperation, professionalism, and listening skills are all evaluated in sections of the 360 feedback form. On a scale of 1 to 10, respondents score these factors, and they use satisfaction icons to indicate their overall performance rating. There is also room for more comments or recommendations.

Company Feedback Form

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Employee opinions on internal communication, management support, opportunities for advancement, company culture, transparency, values, and general satisfaction are gathered through the company feedback form. It evaluates things like teamwork, resource availability, and work environment using rating scales (1–10) and open-ended questions. Workers are encouraged to make suggestions for enhancements in organizational development and teamwork.

Employee Engagement Survey Form

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Feedback regarding team-building exercises, wellness programs, recognition programs, communication tactics, work-life balance initiatives, and career advancement opportunities is the main goal of the Employee Engagement Survey Form. It gathers ideas for upcoming enhancements and extra activities in addition to measuring employee interest, satisfaction, and alignment with engagement initiatives.

‍Employee Evaluation Form

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Through a series of scaled questions, the Employee Evaluation Form evaluates an employee's initiative, problem-solving skills, communication, teamwork, job performance, and adaptability. Additionally, it gathers qualitative input on future objectives, areas for improvement, and strengths. Managers and supervisors usually use this form to assess employee contributions and offer helpful criticism for improvement.

Employee Feedback Form

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The purpose of the Employee Feedback Form is to collect feedback from employees regarding their challenges, work environment, sense of worth, work-life balance, job satisfaction, and managerial support.

Along with addressing topics like motivation, communication, and willingness to recommend the business, it also gathers ideas for leadership tools, resources, training, and feedback.

Employee Performance Evaluation Form

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The purpose of the Employee Performance Evaluation Form is to evaluate an employee's overall performance. On a scale of 1 to 10, it emphasizes important areas like job knowledge, communication, teamwork, problem-solving, time management, and work quality.

It also has sections for determining whether performance goals were reached, highlighting areas of strength and improvement, establishing future objectives, and adding more remarks.

Employee Registration Form

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The Employee Registration Form gathers the necessary information for a new hire's onboarding. Work history (previous employer and job title), education, current job details (department, supervisor, start date, employment status), payroll information (bank details), and personal information (name, date of birth, address, emergency contacts) are all included. This form guarantees that HR has all the information required for payroll setup and employee records.

Employee Satisfaction Survey Form

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The Employee Satisfaction Survey Form is designed to gather employee feedback on various aspects of their work experience. It assesses job satisfaction, teamwork, communication, recognition, work-life balance, career growth, training opportunities, company culture, and leadership.

The form uses a scale from 1 to 10 for most questions and includes an open-ended section for suggestions. This aids businesses in determining their areas of strength and growth to raise employee engagement and morale.

Interview Evaluation Form

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The Interview Evaluation Form helps assess a candidate's performance during an interview. It covers technical skills, problem-solving, communication, teamwork, role alignment, cultural fit, enthusiasm, responsiveness, and overall qualifications.

A scale of 1 to 10 is used to rate each category, and there are spaces for further remarks about issues, advantages, and suggestions for the following actions. This form provides a structured approach for interviewers to deliver balanced feedback and make informed hiring decisions.

Job Application Form

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The Job Application Form is a tool for collecting important information about candidates, consisting of the following features: applicant information, the position the applicant is applying for, where they saw the job listing, educational background, relevant work experience, key skills, most recent place of work and employer, software skills, why they are interested in the role, work authorization, availability to start and a link to a copy of their resume.

There is also, in the form, a section for additional comments which is optional, and a prompt for scheduling a follow-up meeting.

New User Request Form

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The New User Request Form seeks to collect the details necessary to grant system or application access to a new employee. The form collects the employee's personal details (name, ID), department, job title, type of access to but not limited to the applications being requested, whether access will be temporary or permanent, if it is temporary - when will it end, a reason for the request, and the name of the approver.

The form also has a section for additional notes to ensure proper provisioning. 

Onboarding Feedback Form

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The Onboarding Feedback Form seeks feedback from new employees about their new hire experience. It will request basic information such as name, email address, employee ID, job title, department, and supervisor (if the same as the departmental role). The questions aim to assess the employee's level of satisfaction with the resource provided, suitability, clarity around the role, comfort level using tools and systems, and effectiveness of communication.

The feedback form will also seek general open questions about what should be improved and suggestions for further support, training, etc. Finally, it will provide the opportunity for an overall onboarding rating using an emoji-themed satisfaction score.

Team Building Survey Form

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The Team Building Survey Form is created to assess the engagement level and effectiveness of a team-building event that just took place. It probes participant feedback about the event to improvements in team relationships, improvements in communication, event organization, and overall happiness.

The survey asks both a rating scale (1-10) and open-ended responses to collect feedback on favorite moments and not to improve the event. It also assesses interest in the event in the future and whether the participant feels better connected to their team and co-workers after the experience.

Conclusion

In summary, the Team Building Survey Form is a key aspect of obtaining feedback to assess the effectiveness of team-building events. By assessing vital areas such as engagement, improvements in communication, event organization, as well as the overall satisfaction of participants, we can assess both the strengths and improvements in the activity when using the form.

Based on feedback an organization gains from members of the event, they are better positioned for future event planning that develops a greater sense of community, improves morale, and fosters a collaborative culture. In summary, feedback gained from team-building initiatives is to ensure that you are meeting the desires of employees as well as aligning with a company's culture.

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